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Meeting Minutes2009 Meeting Minutes December 2009 BLUE LINE CLUB MEETING -MEETING CALLED TO ORDER -COORDINATORS REPORT -SQUIRT INTERNATIONAL November 16, 2009 The DLBLC held its regular meeting at the Burdick Arena on Nov. 16, 2009. The minutes from October’s meeting were approved. Members present: Treasurers Report: Balance of 24,005.55 Coach David Zimmerman high school head hockey coach was present. He volunteered players to help with the squirts, mites and pee wee programs. High school numbers: 36 skaters, 3 goalies. Anna Halko was present and discussed a possible fund raiser. Terry Wallace reported scheduled were complete, the Devils Lake Tourney Bantam A 1 team, Pee Wee A 5 teams, Pee Wee B 7 teams , Squirt B 8 teams, Squirt A 5 teams, Mite 1st and 2nd were full as of date. Coordinator: Kale talked about puck bags and Jackets for coaches. Registration: Eric did not have a solid number from the Bantams. He was going to get names of players who did not pay their fees yet. Card savers were returned. Kyle stated we donated 45 pairs of skates and sticks. Mark: Calendars were coming out next Tuesday. Also noticed the red/blue tickets had the wrong dates. Blue were turned in. John: Sign bills are out. Nothing else with signs. Glen: Steak fry sold 150 tickets nut sure of income yet. Referees: Twenty seven total 6 are level 3 and 6 are level 2 and the rest are level 1. Banquet: Slated for March, on the calendar. Sean and Kyle are working on them. Gaming: John received a letter from the NDAC they wanted to see if we wanted to join their membership. Eric made the motion to switch out some machines, motion approved. Loan for gaming machine has been paid back. New Business: Discussion on petition to move up players. Motion made by Mark seconded by Sean to move 3 squirts, 2 bantams up. Discussion on changing handbook and changing wording John made a motion to approve Chris seconded it. Mark, Sean, Kale and Jeff P agreed to look through the handbook. Bylaws tabled until next meeting. There was discussion about a player that violated the zero tolerance rule. There was unanimous decision to suspend the player one week. Sean adjourned the meeting and Mark seconded it. Jeff Panzer, Secretary The Blue Line Club held its regular monthly meeting Monday, October 19, 2009 at the Burdick Arena. Board Members present were: Jeff P., Sean, Glen, Eric, John, Tiffany, Jeff O. Jay & Chris Jay called meeting to order. Jamie Beck was present Coordinators named the coaches Discussion on Bantam coaches whether we should have 3 coaches or not, coordinators decide on the pay – Expenses to Tiffany Treasure report: Balance of $30, 113.33 – motion to approve Discussion on the donation of skate to first time skaters – a deadline of November 1st was set for any participants to get their skates Terry gave approximate number of games per team Discussion on whether to increase the refs wages or keep the same. Will be checking around to see an average as to how we compare. Pins were ordered the cost will be $3000.00 they will be $1.35 each. All remaining pins will be sold at $3.00/each Due to the flu season all Squirts, Peewees & Bantams should bring their own water bottles provided by the parents. Equipment is still being distributed but we will be wrapping up soon. Calendar pictures will be Thursday, October 22, 2009. Working on a date for the end of the season banquet. Signs, most are done, few pending. Still selling Steak Fry & Red/Blue Tickets Gaming-all is good here. Waiting for an insurance quote due to all the current break ins. Discussion on the dollars put into trust. Eric moved to adjourn, 2nd by Tiffany Respectfully, The Blue line Held it regular monthly meeting September 21, 2009 at the Burdick arena Board members present: Jay, Tiffany, Jeff, Glenn, Mark. Chris, Eric, John, Sean, Kyle, Jeff Olson Jay called the meeting to order Eric moved to approve the minutes Sean 2nd. Jeff Panzer has filled the secretary position. Treasurer Report: Balance of $37,294.39 motion to approve by Mark 2nd by Kyle Terry: 10 scorebooks have been ordered the cost of those will be $77.50. Schedules are close to being completed. Discussion on holiday tournaments. Coordinators: Dave thanked all the volunteers for the work on the rink. Most of the coaches in place. Will be meeting with the Bantam parents for a second time regarding teams. Kyle motioned to have a vote of confidence to the coordinators for whatever decision is made regarding one or two teams. Eric 2nd the motion all in favor. Signs: The bills will be going out for the signs. There was an issue about the signs on the end walls. Use of the east wall for new signs and above the doors on the west wall. Need park board approval for the use. Blue Line will bring it to the park board for the use of the walls. Sean motioned to go the park board to ask for sign space Tiffany seconds all in favor. Chris suggested signage right in the ice. Eric motioned to have Chris take of the arrangements Kyle 2nd all in favor. Registration: Went well, had a very good turn out for the mites and termites. Need to work on retention on all these new members. Had Record mite members this year. Suggested Jersey fridays for the kids at school. Let them wear there jerseys try to gain some interest. Equipment; Eric motioned to buy more equipment 2nd by Kyle. Application from NDAHA for grant of $500 matched from the BLC if approved. Gaming application for $5000 grant from Youth Activities Associations to be used for equipment, Jay will be completing Calendars; all good, schedules are at Reslock’s printing. Red & Blues: Need Blue tickets in by November 1st. Steak Fry October 24th at Proz need raffles and Silent auctions items Gaming; Everythings good. All the bills are paid. Repayment of loan from general fund on track. Discussion to transfer money to the Youth Hockey Endowment fund. Mark motioned to move $7500 into the endowment fund second by Sean. Motion carried, unanimous vote. Eric was not present for this motion. Park Board approved the east side wall for sign use. Discussion on the possibility of Langdon kids coming to DL for hockey. Discussion on Bottineau College coming to DL and play a game will need $3000 to come in to play. Mark moved to adjourn 2nd by Glenn Respectfully submitted Tiffany Sebelius August 17, 2009 The DLBLC held its regular meeting August 17, 2009 at the Burdick Arena Members present were Jay, Tiffany, Jeff, Glenn, Kyle, Chris, Eric, John, Sean. Treasurers Report: Balance of $21,035.33 motioned to approve by Jeff 2nd by Chris. Jeff Panzer has been appointed to fill the board position that was open. Gaming: $3,059.15 in Trust account; $2,490.43 in Expense account. All the bills are paid to date. Sean motioned to spend $50 to join the ND Gaming Association Eric 2nd motion carried. Steak Fry scheduled for October 23 at Proz. Registration scheduled for September 14th and 15th 5 – 6:30 Coordinators: suggesting changes to the schedule this year. Will be working with Terry to get the schedules done. Dollar Saver cards are out. Kyle is working on recruiting with letters going out. Working with the Park Board to waive equipment fees for 1st year players at the termite and mites levels. First years no fees, a free pair of skates, and a stick. Equipment: Good, Elbow pad, shoulder pads in need. Calendars: Everything at Reslock Printing to be printed. Red & Blues: Reslock printing those as well. Signs: Razors Edge and I Design 2 looking at a sign for the Burdick. Other businesses to be contacted. Move to adjourn by Eric 2nd by Glenn. Respectfully submitted July 20, 2009 The DLBLC held its regular meeting July 20, 2009 at 7:0pm in the Burdick Arena. Members present Jay, Sean, Eric, John, Glen, Mark, and Jeff. President Jay S. called the meeting to order Eric motioned to approve the minutes, Mark seconded vote 6-0 approved Treasurers report presented by Mark, Eric moved to accept the treasurer report and Glen seconded the motion , short discussion regarding the expenses turned in. vote 6- 0 approved Gaming report (John) balance in the expense account approx. $5000. 00 (with one check outstanding) Trust account balance is $3259.15 New gaming site(s) update : Elk’s site is up and running. New establishment is waiting for their LLC to be completed before our license can be approved. There is some start up costs needed for this site that would exceed our current expense account balance. Eric moved to have a loan transaction from DLBLC general fund account for $2500.00 to the DLBLC Gaming expense account. Sean seconded. Some discussion regarding repayment period, this would be short term. Vote 6-0 approved Eric made a motion for requests of other organizations whom are sending players to participate in the DLBLC be assessed a fee of $250.00 per player per year, seconded by John vote 6- 0 approved. Coordinator update Registration for the upcoming year Fundraisers: Calendar, Mark presented the bids for the calendar, board approved the bid from Reslock Printing vote 7-0. Steak Fry, Glen reported a tentative day , 3rd Friday in October. Golf Tourney, Mark reported there is currently no teams signed up for the tournament. Signs , nothing new at this time. Referee report: Jeff reported the Devils Lake Referee clinic will held on November 1, 2009. Eric moved to continue a share cost agreement with Lake Region Skating Club for ice prior to DLBLC schedule practices. John Seconded. Vote 6-0 approved Mark abstained from the vote Sean moved to continue with the practice of registering both our A & B squirt teams in the Squirt International and the DLBLC paying ½ of the registration fee. Seconded by Eric vote 6-0 approved The board accepted the resignation of Amy Lee. Effective July 19, 2009. A search will be conducted for a replacement for her position. Sean moved to adjourn Eric seconded and vote 6-0 approved Respectfully submitted June 11, 2009 The DLBLC held its regular meeting June 11, 2009 at The Burdick Arena. Members present were Jay S, Sean, Glen, Mark, John, Eric, Amy, Jeff, Kyle, Chris President Jay Schindele called meeting to order. The minutes from last meeting were read; Eric wanted it noted that he was absent from last months meeting. Tiffany had accidentally put him on the attendance. Motion to approve by Kyle and seconded by Mark all in favor “Aye”. Treasures Report: Balance of $21,719.02 One coach turned in expense report. Calendar drawings are being done and mailed out. Motion to approve treasures report was made by John seconded by Amy, all in favor “Aye”. Gaming: John will go and see about another gaming machine, if positive levels then leave. Coordinators: They are working on coaches. Portfolios: Card Savers: It was decided that Eric will distribute at Registration. Recruiting: Go to schools and do mailings to kids in area. Equipment: Need to apply for donation to the youth activities foundation. Golf Tournament: Sean in charge of signs – 5-6:30 supper and registration with 7pm Tee-off. Cost will be $35 per person, Tiff will check with Lake Chevy to get sponsor for hole in one. Calendars – Mark is working on bids from Hoiberg’s & Reslock’s, should have bid by Friday. Steak Fry – October – Glenn will call for date. Skate-A-Thon- should mail letter in registration packet. Buy-out option on fundraising – there is not going to be one available at this time. Idea was made that we could have a member of the blue line club with a fee or donation to the club. Idea was tabled. Policy rewording – Initial registration as hockey player all fees are waived. Will look at providing skates and sticks to player for first year starting in program. Sean brought up the Grassroots sponsorship grant, we need to apply. Mark made a motion to adjourn, seconded by Kyle. Respectfully Submitted, May 18, 2009 The DLBLC held its regular meeting May 18, 2009 at the Burdick Arena. Members present were Jay S, Tiffany, Sean, Glen, Mark, Chris, John, Eric, Jeff President Jay Schindele called meeting to order. Minutes were read with a motion from Mark to approve, seconded by Sean. Treasures Report: Balance of $21,246.66 Gaming: Looking at another machine for a new site. Company from Fargo will charge $800 to $2000 to purchase a machine but will let us rent it for $1 a month if we could consider buying our tickets from them. If the new site isn't beneficial to the machine they will look at taking it back. Has not spoken with the Elks regarding the $25 a month for rent of the machine. Coordinators: Dave brought a discussion to the table regarding the $1700 the club pays for ice at the beginning of the season. The question being if the Bill Jerome is not used for three weeks in March why are we putting ice on two weeks early. If there a better use for the $1700. Mark motioned to donate $500 to the weight room from gaming for the project at the High School, seconded by Sean. Golf tournament scheduled for July 24th need to start getting hole sponsors - try to have them collected by next meeting. Sean motioned to adjourn meeting, seconded by Glen. Respectfully submitted, Tiffany Sebelius April 20, 2009 The DLBLC held its regular meeting April 20, 2009 at The Burdick Arena. Members present were Jay S, Tiffany, Sean, Glen, Mark, Jamie, John, Eric, Pete, Amy President Jay Schindele called meeting to order. The minutes from last meeting were read; need to make correction to Bylaws – clarification to amend them. Motion to approve by John and seconded by Mark all in favor “Aye”. Treasures Report: Balance of $22,676 .41. Need to pay accountant bill yet. Motion to approve treasures report was made by Jamie seconded by John. Gaming: Book are at Britsch’s office. John would like to move all three bank accounts from Ramsey to Bremer. Duckworth brought up the conflict of interest, Tiffany stated she has no authority to bank accounts. Eric made motion to move all three accounts to Bremer Bank seconded by Pete, all in favor “Aye”. John also brought up that he would like to put a machine in at the Elks establishment. Purchase a new machine and take old machine to Elks. John will get proposal from Elks stating rental and service agreements and will bring to next meeting. Eric made a motion to offer $25/mo rent for 6 months and then revisit. Tiffany seconded the motion. Mark, Jamie, and Sean opposed the rest in favor. Motion carried. Eric made a motion to adjourn, Mark seconded. Amy Lee, DLBLC Sec.
March 17, 2009 The DLBLC held its regular meeting March 17, 2009 at Proz End of the Line. Members present were Jamie, Mark, Pete, Sean, Glen, John, Amy, TIffany, Eric, Kyle, and Jay S Guests; David Duckworth and Terry Wallace, Kale Stromme President Jay Schindele called the meeting to order. The minutes were read from last meeting, Motion to approve the minutes was made by Kyle seconded by Tiffany. Mark did want it noted that he abstained from approving due to not being present at the meeting. Treasures Report: Balance of $30,119, will finish off the year with a balance of $17,250. Motion to approve mintues made by Tiffany seconded by Mark. All in favor. Motion that on behalf of Coach Thompson 1/2 of his pay will be donated to the High School Boosters. Duckworth asked for a new set of game nets with possible 50/50 match from the DL Parkboard? Terry approved. All Jerseys are turned in except for the Squirt B's, the coaches pay will be held until turned into Kim. It would be ok to mail all other checks out. Kale: Things went pretty smooth for the most part. Hope to get some of the coaches back next year. He does know that two coaches will not be back next year. There will be a level 4 clinic in Sioux Falls in August- wonder if Blue Line could help out for the coaches that want to attend. Registration Fee is $250 plus mileage. Two years ago we paid for half. Banquet: Food taken care of. The flyers are done and out. Sean took care of the drinks from Pepsi. Prizes are good, get a couple more things. Still need to get coaches gifts. Buchmeier Award. Equipment: Check in will be March 17, 24, and 26th Steak Fry: Saturday night at Lotta's be there at 4:30pm Calendars: Paying out to the winners New Business: By Laws, need to amend some of the articles. Changes will be made and approved at a later date. Nominating Committe: Sean, Amy, and Kyle for getting new people on board Annual Meeting Date: April 20, 2009 7pm at the Burdick Arena - our regular meeting. Annual meeting to start at 7:30pm, will be published in paper. Future Meetings: They will be held at the Burdick Arena in the meeting room. The third monday of each month at 7pm, if there are any changes made to this date or time it will be posted on the DLBLC website. Duckworth: 2 kids are going to the Chicago Showcase, would like to give each $100, all in favor, Aye Pete motioned to adjourn the meeting seconded by Amy Respectfully Submitted, February 16, 2009 The DLBLC held its regular meeting February 16, 2009 at Lotta’s. Members present were Sean, Mark, Amy, Tiff, Jay, Kyle, Pete, Jamie, Glen, John President Jay Schindele called meeting to order. The minutes from last meeting were read. Mark would like to amount that he did not vote on the grade policy change. Jay brought to his attention that there was no abstention or opposition on his behalf at the time of the vote and he should not come back later and change his vote. This also applied to all other board members on votes. The minutes were then approved with a motion made by Pete and seconded by Mark. Treasures Report: Balance of $40,682 sill have the coach’s expenses to take care of motion to approve by Mark seconded by Kyle. Budget: Buy-out option, will take vote at banquet to see what interest the parents have and their take on the card saver cards. All outstanding fees have been taken care of. Mark made mention of forming a sub-committee before banquet to evaluate the current fund raisers and to look at possible new ones. Jay appointed Pete, Tiffany, Mark, and Kyle on the sub-committee. The will present something to the board next months meeting. Coordinator: An issue was raised with one of the coaches; Dave will talk with the coach and see how it can be handled. Discussion about next years team coordinators. Red & Blue’s: Tiffany will take over Calendars: 816 sold Skate-A-Thon: $4600 raised so far, money still coming in Signs: 10 outstanding Steak Fry: Saturday, March 21st at Lotta’s , board members will have tickets Banquet: March 23rd, need to look for auction items for silent auction. Jeff Panzer will be a guest speaker. Tiff will check on the food items, Mark will be in charge of the program, Sean will check on the drinks, and Kyle will get the awards for kids. Equipment: 5 new large helmets are available, purchased from Gerrell’s. Mark made a motion to pay for them out of gaming being seconded by Tiffany. Coaches will be in charge of the jerseys, medical equipment, water bottles – must return to club. Jerseys can be dropped off at Minnie H to be cleaned. Jamie made a motion to hold check until all equipment is turned back in seconded by Sean. Equipment check in date looks like it will be March 25th & 26th at the Burdick. Bylaws: need to amend them, will be emailed out to everyone. Review and report back to Jay. Pete made a motion to adjourn seconded by Mark. Respectfully Submitted, January 16, 2009 The DLBLC held its regular meeting January 19, 2009 at The Old Main. Members present were Jay S, Jay J, Tiffany, Sean, Glen, Mark, Jamie, John, Eric, Kyle President Jay Schindele called meeting to order. The minutes from last meeting were read and approved with a motion from Tiffany and seconded by Pete. A motion to amend last months minutes correcting that Mark have a year and a half left of the board. Motion made by Kyle seconded by John. Treasures Report: Balance of $42,654 .18. Pete stated that we finish the year as he started it. Motion to approve treasures report was made by Mark seconded by Sean. Gaming: Balance of $6200 in the expense account, $3700 in the trust account. All bills are current. John will have a full gaming report by next meeting. Currently looking for another gaming site. Motion to approve the gaming report. Dry Land: Cabinet is complete and needs to be picked up and taken to the Burdick. Steak Fry: Sometime in March, Glen will check with Lisa Red & Blue: There are some tickets out there that need to be collected. Banquet: The budget for the banquet will be discussed and decided at the next meeting. Calendars: Final calendars sold were 806. Discussion of printing more calendars next year to include the upcoming mites. Skate-A-Thon: Participation was about half from the kids in the program Registration: Needs someone to take care of this portfolio Golf: Mark will take care of the Gold Tournament this year but someone should work with him so they can take over next summer. Grades: Discussion about the current grade policy. A lengthy discussion about the pros and cons of keeping or abolishing the grade policy by the board members and coordinators. Pete made a motion to suspend the current grade policy to do extraordinary circumstances, but there was no second. Motion defeated. Eric made a motion to abolish the grade policy and seconded by Sean. Motion voted on and approved with no opposition. Signs: Have been billed out, still some outstanding. Need to contact Liquor Locker to see if they want to continue theirs. If not it will be removed. Jamie and Mark will schedule the refs for the remainder of the year. Anyone receiving any complaints about refs should direct them to Kale, Mark, or Jamie. Jay motioned to adjourn seconded by Tiffany. Respectfully Submitted, Click here for 2002 meetings |
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