2002 Meeting Minutes

Devils Lake Blue Line Club
PO Box 125
Devils Lake, ND 58301

The Devils Lake Blue Line Club Board of Directors, met on Monday, December 2, 2002, at 7:00 PM, at the Bill Jerome Arena. Members present were Todd Thompson, Pete Jerome, Lonnie Olson, Dave Zimmerman, Greg Otis, Kristy Laber, Pam Bilbruck, Tim Greene, Dann Heit, Rod Hoffmeyer, and Casie Stein. Guests present were Dave Duckworth, Terry Wallace, Nancy Trottier, and Carol Lybeck.

Tim Greene, President, called the meeting to order. The secretary’s report was read and approved with a motion by Todd T. and a second by Pete J. with motion carried.

Treasurer’s Report – Pam B. reported that she will email everyone a treasurer’s report with balance, when she gets a statement from the bank.

OLD BUSINESS

Grade Policy – Nancy Trottier and Carol Lybeck came to the meeting with concerns and questions for the board about the grade policy, they asked why the grade policy was made and also felt not enough notice was given and asked the board to consider waiting until next semester to implement it. David D. answered their questions with the feeling being that we will follow what other sports are doing and not wait until high school for the players to have a grade policy. Discussion was held on when the grade policy should start, now or next semester.

Kristy L. made a motion that if the players got an F on midterm that they would have until semester grades to bring that grade up, if it was still an F, then they would be out for four weeks. There was no second to the motion and motion failed.

The grade policy begins when midterm grades come out the first week in December. Tim G. will talk to the coaches to get authorization letters this week and then get the eligibility list.

Coordinator Position – David Duckworth resigned as hockey coordinator, effective immediately, he recommended that Dave Zimmerman take over as hockey coordinator. A coordinating committee, which consists of Rod H., Todd T., Tim G., and Pam B., was formed to decide what should happen with the coordinator position and what the board expects from this person. Dave Z. said he would like a few days to think about it. The committee will meet and then contact Dave Z. about coordinator position.

Stick Fundraiser – Todd T. and Kristy L. were congratulated on making this fundraiser such a success. A profit of $3000 was made. The ground is getting too hard to do it much longer.

Locker Room Project – Terry W. said that the High School hockey team has sole use of the locker room this year, anything after that will be discussed at a later time.

Board Portfolios

Signs – Rod reported that there are three signs that will come down; Cass Clay, Dukes, and Ultimate Audio. $4200 has been collected so far. In a couple of weeks bills will be resent and if they are not paid the signs will come down. Rod and Pete and going to check on getting a Blue Line Club sign made for the boards at the Burdick.

Tickets – Pete reported that 57 out of 100 blue tickets have been turned in. The blue tickets need to be turned in by December 10, the first drawing will be December 20.

Website – Team pictures will be put on the website.

Registration – nothing

Referees – Dave Z. said that they are in the process of doing referee schedules. Terry W. said that we will probably have to pay some mileage to bring in referees from out of town.

Fundraising – nothing

Park Board- nothing

NEW BUSINESS

Locker Rooms – We need to make sure that moms are not walking in on players when they are showering in the locker rooms.

Scoreboard Location – We need to move scoreboard equipment in the Bill Jerome to a safer location, possibly to the locked meeting room. A suggestion was made to build a room above the penalty box for the equipment. Terry W. will check into this. A new scoreboard is also needed.

TV at Bill Jerome – It would be difficult to put a TV in the bill Jerome without it being vandalized, also we are not sure if there is a cable hookup nearby.

Coaches Salaries – Tim G. said that the head coaches salary is $250 per month, and the assistant coaches salary is $200 per month. The PeeWee A coaches will each receive $200 per month this year. The Squirts coaches salaries have been tabled until next meeting. A $20 meal expense per day is allowed for overnight trips. Mileage is paid as 36 ¢ a mile for one driver, 18¢ a mile for two drivers, and 12¢ a mile for 3 drivers.

Pete J. made a motion that the Blue Line Club purchase a $100 gift certificate form Gerrells for Rick Reardon, for helping out last year. Greg O. seconded the motion, with motion carried.

Pam B. suggested that we make a policy book to hand out at registration. We will get policy books from other clubs to guide us.

A committee was formed to decide about a hockey coordinator, Rod, Tim, Todd, and Pam will be on this committee, they will meet soon and then contact Dave Z. about the coordinator position.

The next Blue Line Club, Board of Directors, meeting will be held Monday, January 6, 2003, at 7:00PM, at the Bill Jerome Arena. The meeting was adjourned with a motion by Dave Z. with a second by Pete J., with motion carried.

Amendment to minutes: Discussion was held and there was an aproval for usuage of the new locker room during time that the High School Hockey team is not using them.

Devils Lake Blue Line Club
PO Box 125
Devils Lake, ND 58301

The Devils Lake Blue Line Board of Directors, met on Monday, November 4, 2002, at 8:00PM, at Jerome Wholesale. Members present were Pete Jerome, Rod Hoffmeyer, Lonnie Olson, Dann Heit, Todd Thompson, Casie Stein, Dave Zimmerman, Pam Bilbruck, Kristy Laber, Tim Greene, and Greg Otis. Guests present were Terry Wallace, David Duckworth and Pete Groves.

Tim Greene, President, called the meeting to order. The September 3 minutes were read and approved with a motion made by Lonnie O. and a second by Todd T. with motion carried. Secretary’s report from September 30 was read and approved with a motion by Pete J. and a second by Rod H. with motion carried.

Treasurer’s Report – Pam reported that after deposits are made and bills paid there will be a balance of $17,907.86. The treasurer’s report was approved with a motion by Greg O. and a second by Pete J. with motion carried.

OLD BUSINESS

Casie has contacted UND about a banner on the Blue Line website, and is waiting for a return call.

Hockey sticks – Todd T. reported that this fundraiser has made a profit of $1800, and has been a great success. There have been lots of great comments from people.

Board Portfolios

Signs- Rod reported that a full sign costs $350 yearly and a half sign costs $200. The Blue Line Club will send a bill to everyone with signs, they will be billed only twice, if they pay the sign stays up.

Tickets – Pete J. has 27 out of 200 tickets turned in to him. The deadline for the blue tickets is December 10, and the red tickets is January 4.

Website – There have been a lot of hits on the website, the ice schedule being on the website is a big draw. The game schedules will be on the website soon.

Registration – Everything went well with registration. Lonnie O. and Todd T. said mored shin pads and elbow pads will be needed next year.

Referees – There was a referee clinic on Sunday, November 3.

Fundraising – There is nothing new at this time.

Hockey Coordinator – David D. said there will be some coaching changes. The Bantam coaches will now be Chuck Olson and Pete Jerome, PeeWeeA coaches will be Rob McGyver, Jason Wandler, and Rick Reardon, PeeWeeB coaches will be Ryan Boline and Justin Barstad, and there will be no changes to the squirt coaches. Pete Groves said David D. asked him to help out with the PeeWee’s if needed.

NEW BUSINESS

Brady Johnson Memorial - It was decided by the Blue Line board that we will retire the Bantam #3 jersey for the 2002-2003 season. Pam made a motion that a plaque be presented in memorial of Brady to his parents at the Blue Line Hockey Banquet, the motion was seconded by Todd T. with motion carried.

Locker Room Project – There was discussion about the completion of the locker room project. Pete J. made a motion that the Blue Line Club buy one board for $5000 towards the completion of the locker room, with it being paid over two years. $1500 will come from the endowment check, $1000 form the Blue Line Club checking, with the rest being paid the following year.

Grade Policy- Pam made a motion that we establish a grade policy following Central Middle School and Devils Lake High School for PeeWee and Bantam players. A second was made by Greg O. with motion carried.

Small Nets – Todd T. and Dave D. are getting smaller nets made for cross ice games for Termites, Mites and Squirts, they cost $75 each, with the Park Board donating netting. Four of these nets will be for the Bill Jerome Arena and six for the Burdick Arena. Todd has talked to the Fire Dept. to get soft hose to lay down the middle of the rink. Todd also suggested the Blue Line Club consider buying something, (bags, pullovers, sticks, etc.) for the blue line players to give something back to the program.

It was decided that the PeeWee teams will stay at nine each, with squirt moving up only if necessary.

Girls Hockey- Greg brought up the subject of the Blue Line Club taking over the 4-8 grade girls hockey beginning in the 2003 season, currently the Park Board runs this program. This will be discussed at future meetings.

The next Blue Line Club, Board of Directors, meeting will be held Monday, December 2, 2002, at 7:00PM, at the Bill Jerome Arena. The meeting was adjourned with a motion by Pete J. with a second by Pam B. with motion carried.

Secretary,
Casie Stein

The Devils Lake Blue Line Club Board of Directors, met on Monday, September 30, 2002, at 7:00PM, at Hagel’s Bar. Members present were Tim Greene, Dann Heit, Dave Zimmerman, Todd Thompson, Greg Otis, Pam Bilbruck, Casie Stein, Lonnie Olson, Pete Jerome, Rod Hoffmeyer, and Kristy Laber. Guests present were Dave Duckworth and Terry Wallace.

Tim Greene, President, called the meeting to order. Secretary’s report was passed around and read, would come back to it to approve.

Treasurer’s Report- Pam read the treasurer’s report. There is a balance of $9464.17, with some outstanding bills and deposits. The treasurer’s report was approved with a motion by Pete J. and a second by Todd T. with motion carried.

OLD BUSINESS

Golf Scramble- The golf scramble made a profit of $5970.84, there are several checks still to come in. Pam applied for a matching grant at Walmart, with a max of $300.

Sioux tickets- We need a commitment from parents and kids. Pete J. made a motion that we will give out ticket books at registration with a letter explaining the tickets and cost of hockey. Pam seconded this motion. This fundraiser will be a yearly event in place of the tickets sold with skating club. Each kid gets 10 tickets, the kid who sells the most gets a prize.

Board Portfolios

Signs- It costs $350 for a full sign yearly and $200 for a half sign yearly.

Tickets- Pete said that none had been turned in yet.

Website- It was decided that we would charge $75 per year for a business to have a banner on our website.

Registration-Dates were changed to October 1 and 2 from 5-7pm. Lots of help will be needed.

Referees-There will be a referee clinic on November 3. Greg made a motion that the Blue Line pay half of the registration fee for referee clinic with a 15 game commitment from refs, then pay the rest. Todd seconded the motion. Greg made a motion to buy 4 helmets, Pete seconded the motion. The referee pays a$50 deposit for the helmet, and gets it back when the helmet is returned.

Fundraising-Todd reported that they made $100 profit on the hockey sticks for 3 nights. The steak fry made about $400 profit. Jason Bednarz won the free registration. Kristy said a $250 profit was made at the Ye Olde steak fry, half went to goalie equipment.

Hockey Coordinator-Dave Duckworth reported coached for 2002-2003 season would be:

Bantam- Chuck Olson & Rob McGyver

PeeWeeA-Rick Reardon, Jason Wandler, and Stacey Diehl

PeeWeeB-Ryan Boline & Justin Barstad

Squirt-Al Henry, Larry Kuntz, Tom Traynor, and Ben Hannesson

Dave said it is likely there will be two equal teams for squirts, not an A and B.

Park Board-Terry Wallace needs to get together with the coaches to schedule ice. First schedule should be out second week in October.

It was decided that the board would meet on Friday, October 4, at 7:00AM, at Mrs. J’s, after registration to discuss the possibility of moving kids up.

The next Blue Line Club, Board of Directors, meeting will be held Monday, November 4, 2002, at 8:00PM, at Jerome Wholesale. The meeting was adjourned with a motion by Pete J. and a second by Pam B. with motion carried.

Secretary,
Casie Stein

Devils Lake Blue Line Club
PO Box 125
Devils Lake, ND 58301

The Devils Lake Blue Line Club Board of Directors, met on Tuesday, September 3, 2002, at 7:00PM, at the Elks Lodge. Members present were Tim Greene, Dann Heit, Dave Zimmerman, Todd Thompson, Greg Otis, Pam Bilbruck, Casie Stein, Lonnie Olson, Pete Jerome, Rod Hoffmeyer, and Kristy Laber. Guest present was Terry Wallace.

Tim Greene, President, called the meeting to order. Secretary’s was read and approved with a motion by Todd T. and a second by Dann H. with motion carried.

Treasurer’s Report- Pam Bilbruck presented the treasurer’s report. The balance as of the end of July was $9733.97, with several outstanding bills totaling $700-$800. The treasurer’s report was approved with a motion by Pete J. and a second by Dave Z. with motion carried.

OLD BUSINESS

Golf Scramble – Pam B. reported that there 100 people ready to golf on September 7. There is $1200 left to come in, with a total of $4900 from sponsors. There will be kids and adults prizes, a steak dinner provided, and a gift bag for everyone golfing. A Hamburger lunch starts at 11:30, there will be a fee charged for this. Greg O. offered a couple of complimentary rooms at the Comfort Inn as prizes. Two beer carts and mulligan carts will be available to the golfers. Pete J. suggested possibly doing prizes for the worst, 2nd to worst, etc. players.

Coordinator – Tim G., Rod H. and Todd T. will be getting together soon to write up job description for coordinator.

Portfolios –

Signs- Rod H. and Greg O. will be going to the Burdick Arena to take an inventory of the signs. Lonnie stated that Bergstrom Electric would like to purchase a sign.

Tickets- Pete J. and Dann H. have the red and blue tickets ready. The blue tickets sell by deadline is December 10, and the red tickets sell by deadline is January 4. The cost of each ticket is $50, with $100-$500 in prizes. Pete will hand out tickets tonight. Money goes to Pete or Dann.

Website- Casie S. would like Terry W. to e-mail ice schedules to be put on website, like it was done the previous year. Casie explained the idea of having businesses purchase banners on our website, they could either link to their site or just be for advertising. More information will be brought to the next meeting about the possibly cost of something like this. We need to advertise the website, with posters at the arenas, and with advertised events on the radio or the newspaper. The pictures that are currently on the website will stay until new ones are added, will put a plea out to parents to e-mail pictures during the season. A coaches tip of the week or month could be added to the site along with a postive note for fans and parents.

Registration- The registration dates for the 2002-2003 hockey season will be October 8 & 9, from 5-7pm. Volunteers will be need to help with equipment rentals, checkout, etc. These dates will be advertised on the radio. Rod suggested putting up a volunteer sign up sheet for parents to help throughout the year. A motion was made by Rod H. that the first time Termites, Mites, and Squirts will be free, a second was made by Lonnie O., with motion carried. Todd T. and Lonnie O. will go through the equipment, and then purchase new items. There is $1000 to spend on equipment and Terry W. said that the Park Board will put some money in also. It was decided that the registration fees will remain the same.

Referees- Dave Z. will meet with Terry W. soon regarding equipment and referee clinics.

NEW BUSINESS

New Fundraisers- There will be a steak fry September 27, 2002, at The Office Bar. The Park Board and the Blue Line Club will each be giving away a free registration. It was discussed about having another steak fry in November, and checking to see if Dean Blaise will be in the area hunting again, no decision was made.

Raffle Tickets – Pam B. brought to the board the idea of raffling off the Coke Suite at the Englestad Arena on February 7. This is a Sioux vs. Michigan game. The winner gets to take a total of ten people, with transportation provided by the Proz bus, food and pop in the suite will be free. This is a $1500 package. It was suggested selling the tickets at $10. Pete J. made a motion that there will be no limit on the amount of tickets sold and that they would cost $10 each, a second was made by Greg O. with motion carried. A vote was taken to decide how the tickets would be sold and distributed, one idea was to have a board member present at the team meetings and ask for volunteer from parents to sell the tickets, the other idea was to have the parents purchase the tickets at registration and when they sell them, they will get their money back. The first idea, asking for volunteers at team meetings won. These tickets will be printed and ready for the Golf Tournament.

Skateathon- Todd T. will check with Terry W. about doing a skateathon.

The next Blue Line Club, Board of Directors, meeting will be held Monday, October 7, 2002, at Hagel’s Bar, at 8:00PM. The meeting was adjourned with a motion by Rod H. and a second by Pam B. with motion carried.

Secretary
Casie Stein

There was no board meeting in August, the September minutes will be available to the site in November.

DEVILS LAKE BLUE LINE CLUB
PO Box 125
Devils Lake, ND 58301

The Devils Lake Blue Line Club Board of Directors, met on Monday, July 1, 2002, at 7:00PM, at the Elks Lodge. Members present were Tim Greene, Todd Thompson, Dann Heit, Greg Otis, Kristy Laber, Rod Hoffmeyer, and Casie Stein. Guests present were David Duckworth and Carson Byram.

Tim Greene, President, called the meeting to order. Secretary’s report was read and approved with a motion by Greg O. and a second by Todd T. with motion carried.

Treasurer’s Report – Tim Greene presented the treasurer’s report, in place of Pam B. The balance as of June 28, 2002, was $9148.84, with two outstanding bills. The steak fry in June made a profit of $300. The report was tabled until the next meeting.

OLD BUSINESS

Golf Scramble – All money needs to be turned in to Pam B. by July 26.

Hockey Coordinator – It was discussed whether it should be two positions and what the job duties should be. David D. thought maybe there should be a team manager. Todd T., Rod H., David D., and Tim G. will meet to write up job duties for a hockey coordinator and/or team manager.

Portfolios – Rod H. and Greg O. will be getting the information about the signs from Rick F., and look at reworking some of the signs. Tickets, Website, and Registration portfolios had nothing new at this time. Fundraising has a Rummage Sale and Burger Feed scheduled for August.

Hockey Coordinator – Schedules are out for the summer hockey camp, it will run for three weeks. David D. said next year they may add money on to the cost for camp if not paid by June 1st.

NEW BUSINESS

New Fundraisers – David D. suggested an idea to park boats in the Bill Jerome Arena during fishing tournaments in the summer. Will think about it for next year. Dann H. and Pete J. will try to get the red and blue tickets out earlier this year, possibly by the Golf Scramble on September 7, they will start drawing at the first home game in December. Dann H. and Pete J. will report back next meeting. We need to decide if we are going to do the $10 tickets or possibly look at other fundraisers.

Hockey sticks with pucks- these are like the flamingos, we would sell insurance, hoping to have it ready in time for the Golf Scramble. Run it a couple of weeks. Probably send a newsletter to members.

Skateathon- the skaters would get the pledges. Possibly the group that gets the most money could get a pizza and pool party. Greg O. would give away the pool party. We could also give 2% or something to charity. Information could be given out at registration.

Postcards- postcards would be sent to alumni for donations. Need to set a goal for money to be used for.

Maybe raise sign-up fees, they are low.

Rotary Donation – The Rotary donated $1000 that is designated to purchase equipment. Carson will purchase and order equipment then give it to the Park Board.

Endowment – It was discussed whether some of the money in the Blue Line account should go to the endowment. Nothing was decided.

The next Blue Line Club, Board of Directors, meeting will be held on Monday, August 5, 2002, at 7:00pm, at the Elks Lodge. The meeting was adjourned with a motion by Rod H. and a second by Todd T. with motion carried.

Secretary,
Casie Stein

DEVILS LAKE BLUE LINE CLUB
PO Box 125
Devils Lake, ND 58301

The Devils Lake Blue Line Club, Board of Directors, met on Monday, June 3, 2002, at 7:00PM, at the Elks Lodge. Members present were Tim Greene, Rod Hoffmeyer, Pam Bilbruck, Pete Jerome, Casie Stein, Kristy Laber, and Todd Thompson.

Tim Greene, President, called the meeting to order. Secretary’s report was read and approved with a motion by Pete J. and a second by Pam B. with motion carried.

Treasurer’s Report – Pam Bilbruck presented the treasurer’s report. The current amount is $6549.75. This was approved with a motion by Kristy L. and a second by Todd T. with motion carried.

OLD BUSINESS

Burger Feed – the burger feed was cancelled due to weather, and it was decided that it would be better to wait until the outdoor building is done at Leevers.

Officer Addresses – A sheet with officer addresses, phone numbers and email addresses was handed out, all were correct. Checking on Dave Z. email address. Casie S. will phone and or email members sometime the week prior to monthly meetings.

Hockey Coordinator – It was discussed whether there should be two people to do this job. Todd T. and Rod H. will work on a job description and what is expected of the hockey coordinator.

Fundraising –

Golf Scramble- there were no questions about the golf scramble in September. Pam wants all money and prizes turned in to her by the end of July.

Steak Fry- Pam is waiting to here about having a steak fry in June. Pam also asked the board to approve a $200 gift certificate for Gerrells for a prize at the next steak fry. Tim will check on that. For the August steak fry the board talked about giving away a hockey registration. We will need to talk to Terry W. about a Park Board registration give away.

Todd T. had numerous ideas for fundraising; a skateathon-to be held at the beginning of hockey season, postcards to me mailed to past hockey alumni for donations(Pete J. will check on alumni list), hockey sticks or pucks in someone’s yard-similar to pink flamingos.

Todd T. will also ask the Rotary for money to purchase new goalie equipment.

Rummage Sale- Pam B. brought up the idea about having a rummage sale this summer. It has been done in the past, she would like to do a letter or postcard to all blue line members to get more donations and a better turnout.

Signs- more effort needs to go into fundraising for signs in the Burdick Arena, since we were down money from the previous year. Rod H. and Greg O will work on this.

The next Blue Line Club, Board of Directors, meeting will be held on Monday, July 1, 2002, at 7:00PM, at the Elks Lodge. The meeting was adjourned with a motion by Rod H. and seconded by Todd T.

Secretary,
Casie Stein